June 26, 2011
In Microsoft Office suite of applications, MS Outlook has many great features that makes it your trusted personal manager. It does all the job of a personal assistant and more. But many do not use MS Outlook effectively. Many people think that it is just an Email Client. MS Outlook is not just an Email client but it is a Personal Information Manager (PIM). In this article let us see the main features in MS Outlook so that you can start using MS Outlook effectively. Features in MS Outlook - Of course the main feature of MS Outlook is to send and receive emails.
- You can use the Outlook ‘calendar’ to record all your appointments and set reminders.
- You can use Outlook ‘Contacts’ to store your contacts addresses, phone numbers emails etc.
- You can list your tasks and monitor them so that you don’t forget your ‘to do’ lists.
- Outlook Journal is used to integrate your emails and other documents.
- Outlook Notes, is used to note down your short notes and short news.
These basic features such as Email, Calendar, Contacts, Tasks, Journal and Notes are the core of MS Outlook application. Tips for Effective Use of Outlook - To assign a task to someone using MS Outlook
If you think that a particular person can handle a particular task well then you can assign the job to him and Outlook will automatically email this task to that person. You can also ask Outlook to monitor the status of the task. And Outlook will inform you of this status. If the task is completed, Outlook will alert you of the status.
- To conduct polls using Outlook
If you have a doubt about something why don’t you hold a poll and ask people to vote to find a popular answer. In outlook there is a Polling feature. Instead of polling machine, emails will be used thats all. Select ‘Use Voting buttons’ in the email and give your message and an agree and disagree button or an ‘Yes’ and ‘No’ button. Then send this email to everybody. When they reply with the answer, outlook will consolidate this answers from everybody and will tell you the final result. - To confirm meetings using MS Outlook
Outlook has a wonderful, ‘Meeting Requests’ feature. Let us assume that someone wants to meet you. To check whether you are available on that specific day and specific time he can check your calendar and see your appointments. If you are free then he can send you a ‘Meeting request’. If you agree to his request then you can accept his meeting request. Then Outlook will update both your calendars and show as ‘Busy’ on that day and time. And Outlook will inform the sender that you have accepted his meeting request. Even if you reject his meeting request outlook will inform him. Outlook will also arrange for both of you to meet using ‘Net Meeting’. Outlook will remind you of this appointment so that you don’t forget. - To send automatic reply using Outlook
Assume that you are going on a long leave. If someone sends email to you during this time you will not read these emails. The senders may misunderstand that you have not replied. You can use ‘Auto Respond’ feature to solve this problem. Just inform outlook the starting date and ending date of your leave and the message that you want to send as a reply. Now Outlook will automatically respond to all emails with this message.
Posted by sarwar hossain. Posted In : Email
June 26, 2011
If you ask computer users what is the one thing that can’t forgo in life, their answers will be ‘email’. Yes, emails have become part and parcel of every computer user’s life. But if you want to use emails anywhere, anytime then definitely desktop computers cannot be of help. We cannot carry our desktops everywhere we go. Can we use notebooks? Compared to desktop pcs, notebooks can be carried around easily. But notebooks needs a lot battery and therefore it can used only for a few hour... Continue reading...
Posted by sarwar hossain. Posted In : Email
June 26, 2011
POP3 is a term we come across very often when talking about emails. POP3 stands for ‘Post Office Protocol version 3″. This refers to the protocol used in receiving emails from an internet server. If you are using any of the following email clients, Outlook express, Outlook, Netscapte mail or Eudora then you are using POP3. With POP3, the server receives all your emails and stores it in the server. You can connect to this server and download all your emails to your computer and then read it... Continue reading...
Posted by sarwar hossain. Posted In : Email
June 26, 2011
Many websites provide email services. Some provide free email accounts and some provide paid emails. However, some email providers provide value added email services. In this article let us see such unique email providers. Can you cancel the email that you send? Imagine that you have sent a harsh email to your friend in anger. You may have typed many stupid things in the email since you were very very upset. But after a while you feel that you shouldn’t have sent this email and you want to c... Continue reading...
Posted by sarwar hossain. Posted In : Email
June 26, 2011
The use of emails has become very much essential in personal and business life. Email has become more important than the phone or address of a person. When two people meet for the first time it is very common to exchange their email addresses for communication next time. Daily we receive many different types of emails. Advertisements about products, emails requesting help, emails from adult websites, emails claiming that you have won a lottery or a prize, Or even emails from some country that ... Continue reading...
Posted by sarwar hossain. Posted In : Email
June 26, 2011
Imagine that you are writing a letter in a post card for your friend. Since a post card is open, anybody can read what you have written. The post man can read it. Just like the information in post card, email content is also open. Anybody can read it. The email you send goes through many computers and routers. It is possible that those computer and router users can read your email just for fun or even purposely. Not only in Internet, even in your own network other people can read your emails. A... Continue reading...
Posted by sarwar hossain. Posted In : Email
June 26, 2011
When you write letters to other people you put your signature at the bottom. You can also add a signature to all your emails before sending. Whether you use free webmails such as hotmail, yahoo, gmail etc or you use POP3 based emails such as the one provided by your internet service provider, you can add your signature to the email you send using these email services. Generally as far as emails are concerned, a signature doesn’t refer to your personal signature that you put on your cheques. I... Continue reading...
Posted by sarwar hossain. Posted In : Email
June 26, 2011
Usually we don’t delete the emails that we receive. We just keep it thinking we may need it in the future. Even if we deleted the SPAM and unwanted emails, there are still so many emails that keeps accumulating. After a while, if you want to search for a particular mail, then it becomes very difficult to find the mail we want. When the same person sends many emails, to find the email we are looking for in that long list, takes a lot of time. But there is a way. You can sort these emails. If... Continue reading...
Posted by sarwar hossain. Posted In : Email
June 26, 2011
I n most places, many people use the same computer. Especially in a home, many family members use the same computer. In such a scenario, the emails sent to one person can be easily read by other persons using the same computer. In such cases, is it possible to create individual inboxes for each member and secure it with a password, so that each one can access only their email inbox.Yes, it is possible. MS Outlook makes it possible for you. In MS Outlook you can create your own message folders,... Continue reading...
Posted by sarwar hossain. Posted In : Email
June 26, 2011
Due to the wide use of computers and internet, the dangers that come with their usage is also increasing. Today emails are very useful in many ways. But the same emails bring us many problems and make us lose money. My friend once received an email from his bank. He was curious why his bank would send an email to him and opened that email. In that email it was mentioned that he was selected and won a car worth $20,000. Therefore in order to register the car in his name and deliver to him they ... Continue reading...
Posted by sarwar hossain. Posted In : Email
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